Automate PM schedules based on hours, miles, kilometers, or dates. Never miss critical maintenance with overdue alerts, due soon notifications, and automated workorder creation. Reduce breakdowns by 85%.
Less Breakdowns
PM Compliance
Cost Reduction
Scheduling
Automated PM schedules based on hours, miles, or dates ensure maintenance happens before failures occur.
Preventive maintenance is 3-4x cheaper than reactive repairs. Avoid expensive emergency breakdowns.
Never miss scheduled maintenance with automated alerts, overdue notifications, and due soon reminders.
View all preventive maintenance schedules at a glance. Filter by status, vehicle, or schedule type. Create workorders directly from due schedules.
Get instant notifications when maintenance is overdue. Automated escalation emails to managers ensure critical maintenance never gets missed.
Get advance warnings when maintenance is approaching. Plan workorders, order parts, and schedule technicians before maintenance becomes urgent.
Track completion history for all PM schedules. View service dates, workorder details, parts used, and costs. Complete audit trail for compliance.
Organize preventive maintenance into classes (A, B, C, D) based on service level and complexity. Each class has different intervals, parts lists, and labor requirements.
Create schedules based on hours, miles, kilometers, or calendar dates. System automatically tracks progress and calculates next due date.
Create workorders directly from PM schedules with pre-filled information. Parts lists, labor estimates, and procedures automatically included.
View PM schedules, create workorders, and complete maintenance from any mobile device. Real-time updates sync across all devices.
Everything you need for comprehensive preventive maintenance
Hour, mile, or date-based schedules with automatic tracking.
Instant notifications and escalation for overdue maintenance.
Advance notifications to plan maintenance proactively.
One-click workorders with pre-filled information.
Schedules automatically reset after completion.
Complete history of all maintenance with costs.
Auto-include parts lists with stock checking.
Manage PM schedules from any device, anywhere.
Filter by status, vehicle, location, or schedule type.
Track compliance rates, costs, and completion times.
Automated emails for overdue and due soon schedules.
Export PM schedules and history to Excel.
Fewer Breakdowns
From automated PM schedulingAnnual Savings
Avoided emergency repairsPM Compliance
Never missed maintenance"Before HVI, we were constantly firefighting breakdowns. Now with automated PM schedules based on engine hours, we prevent problems before they happen. Overdue alerts ensure nothing slips through, and our uptime has never been better."
"The overdue alerts saved us multiple times. Equipment that would have been forgotten now gets immediate attention. Our compliance rate went from 50% to 100%."
"Creating workorders from PM schedules is instant. All the parts, procedures, and labor estimates are pre-filled. It's like having an expert schedule every service."
"The combination of hour-based and date-based triggers ensures nothing gets missed. We service equipment based on actual usage, not guesswork. Game changer."
Create schedules based on engine hours, odometer miles/kilometers, or calendar dates. System automatically tracks equipment usage and calculates when maintenance is due. You can set intervals like "every 250 hours" or "every 90 days." System shows hours/miles/days remaining and sends alerts when maintenance approaches or becomes overdue. Schedules automatically reset after completion.
Alerts trigger when equipment reaches or exceeds the scheduled maintenance point. For hour-based schedules, when current hours equal or exceed due hours. For date-based schedules, when due date arrives. System sends immediate notifications to assigned personnel and can escalate to managers. Dashboard shows overdue count with red badges. Mobile app sends push notifications for urgent overdue items.
Absolutely! Each piece of equipment can have multiple schedules with different intervals. For example, an excavator might have: 100-hour daily service, 250-hour oil change, 500-hour hydraulic service, 1000-hour major service, etc. You can also use combination triggers like "500 hours OR 6 months, whichever comes first" to ensure maintenance happens even on lightly-used equipment.
Click "Create Workorder" button on any PM schedule. System pre-fills workorder with schedule details, equipment information, required parts list, service procedures, labor estimates, and priority level. Parts availability is checked automatically. You can review and adjust before creating. Once workorder is completed, PM schedule automatically resets to next interval. Complete integration between PM and work management.
"Due Soon" gives advance warning before maintenance becomes due. Configure threshold per schedule or globally (e.g., alert when within 50 hours or 7 days of due date). System shows yellow warning badge and sends notifications to plan ahead. Allows time to order parts, schedule technicians, and coordinate downtime. Prevents maintenance from becoming urgent or overdue through proactive planning.
Yes! Complete history preserved for every schedule. View: completion dates, workorder numbers, technicians, parts used, labor hours, total costs, and service notes. Track compliance rates, on-time completion percentages, and average costs per schedule type. Export history to Excel for reporting. Audit trail shows who completed what and when. Perfect for warranty claims, resale documentation, and compliance audits.
Full integration with parts inventory! Each PM schedule can have predefined parts list. When creating workorder, system checks parts availability and shows stock status. Parts can be auto-reserved for scheduled maintenance. Low stock alerts trigger reorder before PM is due. When workorder completes, parts automatically deducted from inventory. Complete tracking from PM schedule to parts consumption.
Full mobile access! View all schedules, filter by status, see overdue and due soon items, create workorders, complete maintenance, and update hours/miles from field. Mobile app sends push notifications for overdue and due soon items. Works offline and syncs when connected. Perfect for shop managers and technicians who need access anywhere. Same powerful features as web version, optimized for mobile.
Join fleets using HVI to automate PM schedules, eliminate breakdowns, and achieve 100% maintenance compliance
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