Advanced Fleet Fuel Management Software for Heavy Vehicles

Drivers or operators enter fuel data via mobile app or web portal. Select vehicle from dropdown, enter meter reading (hours/miles/km), specify fuel source (bunker/truck/station), enter quantity and cost, take photo of receipt. Data syncs instantly to cloud. No paperwork, no manual data entry, no errors. Complete audit trail with timestamp, GPS location, and user authentication.

System tracks bunker levels through fuel dispensing records. When fuel is logged from a bunker, quantity automatically deducted from tank level. Visual gauges show percentage full. Set minimum levels for automatic alerts. Track refills and adjustments. Some installations integrate with tank sensors for real-time electronic monitoring. Complete visibility of fuel inventory across all locations.

Multiple theft prevention features: Real-time consumption monitoring flags unusual patterns. Compare actual vs expected fuel usage. GPS location verification ensures fuel logged at correct location. Photo documentation of receipts and bowser readings. User authentication tracks who dispensed fuel. Variance reports highlight discrepancies. Alert notifications for after-hours fueling. Result: 100% theft elimination for most fleets.

Comprehensive analytics including: consumption by vehicle/driver/location, fuel economy trends (MPG/L per 100km), cost per mile/hour analysis, idle time fuel waste, route efficiency comparison, driver behavior scoring, seasonal consumption patterns, budget vs actual tracking. Identify top consumers, inefficient vehicles, and savings opportunities. Export detailed reports for management review.

Yes! Mobile app allows instant fuel logging from field. Select vehicle, enter reading, specify quantity, take receipt photo, submit. Works offline and syncs when connected. GPS captures location automatically. Barcode scanning for quick vehicle selection. Voice input option for hands-free entry. Push notifications remind drivers to log fuel. Eliminates lost receipts and delayed data entry.

Digital receipt storage with every fuel entry. Take photo via mobile app or upload from computer. OCR technology can extract data automatically. Receipts linked to specific fuel transactions. Search by date, vehicle, vendor, or amount. Cloud storage ensures receipts never lost. Export for expense reports or audits. Eliminates paper filing and makes expense reconciliation instant.

Yes! API integrations available for major fuel card providers. Automatic import of fuel card transactions. Match card transactions to vehicles and drivers. Flag discrepancies between card charges and logged fuel. Consolidated reporting across all fuel sources. Export data to accounting systems. Single platform for complete fuel management whether using bunkers, cards, or cash purchases.

Most fleets see 15-25% fuel cost reduction within 90 days. Savings come from: eliminating theft (5-10%), reducing idle time (3-5%), improving driver behavior (5-8%), optimizing routes (2-4%), better vendor negotiations (2-3%). For a fleet spending $100K annually on fuel, expect $15-25K savings. System typically pays for itself in 2-4 months. Ongoing savings continue indefinitely.