Team Management

Add & Manage Your Fleet Team

Add unlimited team members, assign roles, configure access to specific modules, and assign vehicles. Manage operators, technicians, employees, and sub admins from one dashboard.

4 User Roles
25+ Access Modules
Vehicle Assignment
Multi-Site Support
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Team Dashboard
Quick Onboarding

Add New Team Members in 4 Simple Steps

Get new operators, technicians, and employees up and running in under 2 minutes

01
Enter User Details

Add name, user ID (email), password, mobile, notification email, and upload profile photo

Profile Setup
02
Select Role

Choose from 4 roles: Operator, Technician, Employee, or Sub Admin based on job function

4 Roles
03
Configure Access Area

Select which modules user can access: Inspection, Maintenance, Fuel, Logbook, Purchase Order & more

25+ Modules
04
Assign Site & Vehicles

Set primary/secondary site project and assign specific vehicles from your inventory

Complete Setup
User Roles

4 User Roles for Every Team Member

Pre-configured roles designed for different job functions in your fleet operation. Each role can be customized with specific module access.

Operator

Field workers, drivers, and equipment operators

Technician

Mechanics, maintenance staff, repair crews

Employee

General staff members and office personnel

Sub Admin

Managers with elevated access & approvals

Setup User Roles
User Roles
User Access Control
Module-Based Access

Control Access with 25+ Modules

Define exactly what each user can access by selecting specific modules. Group modules by category for easy configuration.

Account Settings

Account, Team, Vehicles, Site Project

Inspection & Compliance

Inspection, Checklist, DVIR, Incident

Maintenance

PM Schedule, Workorder, Request, Parts

Purchase Order

Demand Parts, PO, Approval, Vendors

Configure Access
Vehicle Assignment

Assign Specific Vehicles to Users

Select vehicles from your inventory to assign to specific users. Users can be assigned to all vehicles or specific equipment based on their responsibilities.

Vehicle Inventory

Select from complete vehicle list

Assign All or Specific

Flexible assignment options

Search & Sort

Find vehicles quickly

Location Based

View vehicle location

Assign Vehicles
Assign Specific Vehicles to Users
Comprehensive User Setup
Complete User Profile

Comprehensive User Setup

Create complete user profiles with all necessary details including contact information, site assignment, approver status, and profile photo.

Primary & Secondary Site

Assign users to multiple locations

Make Approver

Designate users who can approve requests

Notification Email

Separate email for system notifications

Profile Photo

Upload user photo for identification

Add Team Members
Navigation Customization

Customize Navigation for Your Team

Control which modules appear in the sidebar for all team members. Hide unused features to keep the interface clean and focused.

Show/Hide Modules

Toggle visibility of sidebar modules

Team-Wide Settings

Changes apply to all team members

Clean Interface

Hide unused features for clarity

One-Click Save

Instant updates with single click

Customize Navigation
Navigation Customization
Key Benefits

Everything You Need to Manage Your Fleet Team

Unlimited Users

Add as many team members as needed with no per-user fees.

25+ Access Modules

Granular control over which features each user can access.

Vehicle Assignment

Assign specific vehicles to operators for accountability.

Multi-Site Support

Assign users to primary and secondary site projects.

Approver Designation

Set users as approvers for POs and work requests.

Active/Inactive Status

Instantly enable or disable user access as needed.

Start Managing Your Team Today

Ready to Streamline Your Fleet Team Management?

Join 5,000+ fleets using HVI to manage their workforce with module-based access control, vehicle assignment, and multi-site support.

No credit card required
14-day free trial
Unlimited users included
Free onboarding support
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∞

Unlimited Users

25+

Access Modules

5000+

Active Fleets

4.9★

User Rating
FAQ

Frequently Asked Questions

HVI includes 4 user roles: Operator (for field workers and equipment operators), Technician (for mechanics and maintenance staff), Employee (for general staff), and Sub Admin (for managers with elevated access and approval capabilities).
User Access Area is a module-based permission system. You select which modules each user can access from 25+ options organized by category: Account Settings, Documents & Reporting, Fuel Entry, Inspection & Compliance, Logbook, Maintenance, Purchase Order, Tire Management, and Tool Management.
Yes! You can assign specific vehicles from your inventory to each user, or assign them access to all vehicles. The vehicle selection screen shows Vehicle Number, Category, Vehicle Name, and Location for easy identification.
The Make Approver option allows you to designate certain users who can approve purchase orders, work requests, and other items requiring authorization. When enabled, these users will receive approval requests and can approve or reject them.
Yes, each user can be assigned a Primary Site/Project and optionally a Secondary Site/Project. This allows users to work across multiple locations while maintaining proper site-based data access and reporting.
No, HVI allows unlimited users across all plans. Add as many operators, technicians, employees, and sub admins as your fleet needs without per-user fees.