Preventive Maintenance for Maximum Uptime and Cost Savings

Create schedules based on engine hours, odometer miles/kilometers, or calendar dates. System automatically tracks equipment usage and calculates when maintenance is due. You can set intervals like "every 250 hours" or "every 90 days." System shows hours/miles/days remaining and sends alerts when maintenance approaches or becomes overdue. Schedules automatically reset after completion.

Alerts trigger when equipment reaches or exceeds the scheduled maintenance point. For hour-based schedules, when current hours equal or exceed due hours. For date-based schedules, when due date arrives. System sends immediate notifications to assigned personnel and can escalate to managers. Dashboard shows overdue count with red badges. Mobile app sends push notifications for urgent overdue items.

Absolutely! Each piece of equipment can have multiple schedules with different intervals. For example, an excavator might have: 100-hour daily service, 250-hour oil change, 500-hour hydraulic service, 1000-hour major service, etc. You can also use combination triggers like "500 hours OR 6 months, whichever comes first" to ensure maintenance happens even on lightly-used equipment.

Click "Create Workorder" button on any PM schedule. System pre-fills workorder with schedule details, equipment information, required parts list, service procedures, labor estimates, and priority level. Parts availability is checked automatically. You can review and adjust before creating. Once workorder is completed, PM schedule automatically resets to next interval. Complete integration between PM and work management.

"Due Soon" gives advance warning before maintenance becomes due. Configure threshold per schedule or globally (e.g., alert when within 50 hours or 7 days of due date). System shows yellow warning badge and sends notifications to plan ahead. Allows time to order parts, schedule technicians, and coordinate downtime. Prevents maintenance from becoming urgent or overdue through proactive planning.

Yes! Complete history preserved for every schedule. View: completion dates, workorder numbers, technicians, parts used, labor hours, total costs, and service notes. Track compliance rates, on-time completion percentages, and average costs per schedule type. Export history to Excel for reporting. Audit trail shows who completed what and when. Perfect for warranty claims, resale documentation, and compliance audits.

Full integration with parts inventory! Each PM schedule can have predefined parts list. When creating workorder, system checks parts availability and shows stock status. Parts can be auto-reserved for scheduled maintenance. Low stock alerts trigger reorder before PM is due. When workorder completes, parts automatically deducted from inventory. Complete tracking from PM schedule to parts consumption.

Full mobile access! View all schedules, filter by status, see overdue and due soon items, create workorders, complete maintenance, and update hours/miles from field. Mobile app sends push notifications for overdue and due soon items. Works offline and syncs when connected. Perfect for shop managers and technicians who need access anywhere. Same powerful features as web version, optimized for mobile.