Total Fleet Maintenance Management in One Platform
Manage work orders, track repairs, control parts inventory, schedule technicians, and monitor costs. Complete maintenance visibility that reduces costs by 45% and increases uptime by 30%.
30%
Less Downtime
$15K+
Annual Savings
40%
Less Admin Time
100%
DOT Compliant
Streamline work order management
Create, assign, track, and close work orders efficiently. Mobile updates keep everyone in sync.
Reduce maintenance costs by 45%
Track labor, parts, and vendor costs. Identify savings opportunities with detailed analytics.
Increase fleet uptime by 30%
Faster repairs, better scheduling, and preventive maintenance keep vehicles running.
Work order management
Create, assign, track, and close work orders seamlessly. Real-time status updates, priority management, and complete repair history.
- Quick work order creation
- Technician assignment & scheduling
- Priority and status tracking
- Parts and labor tracking
- Mobile updates from field
Request maintenance & create work orders
Comprehensive work order creation with all details captured upfront. Link to inspections, add tasks, parts, labor codes, and attachments.
- Multi-tab work order creation
- Link to vehicle & inspections
- Add tasks from master list
- Parts requirements & costs
- Labor estimation & planning
PM schedules dashboard
Complete preventive maintenance management with automated scheduling, overdue alerts, and one-click workorder creation.
- Hour/mile/date-based schedules
- Overdue and due soon alerts
- Create workorders instantly
- Track completion history
- Auto-reset after completion
Technician scheduling & tracking
Optimize technician productivity with smart scheduling. Track work hours, certifications, and performance metrics.
- Real-time technician availability
- Skill-based assignment
- Time tracking & productivity
- Certification management
- Performance analytics
Parts inventory management
Track parts inventory, automate reordering, and manage vendors. Real-time stock levels with critical alerts prevent delays.
- Real-time inventory tracking
- Critical stock level alerts
- Vendor & supplier management
- Parts transfer history
- Bulk upload capability
Labor codes & rate management
Standardized labor codes with hourly rates for accurate cost tracking. Define different skill levels and specializations for precise billing.
- Skill-based labor categories
- Hourly rate management
- Apprentice to specialist levels
- Specialized service codes
- Accurate labor cost tracking
Task master library
Standardized task library organized by category. Pre-defined maintenance tasks ensure consistency and completeness across all work orders.
- Categorized task library
- Standard procedures included
- Vehicle-specific tasks
- Quick task selection
- Customizable task templates
Complete maintenance history
Track every repair, service, and inspection. Access complete vehicle history for warranty claims, resale, and compliance.
- Searchable repair history
- Cost tracking by vehicle
- Warranty documentation
- Compliance reporting
- Export to Excel/PDF
Maintenance cost analytics
Detailed cost tracking and analytics. Identify trends, reduce expenses, and optimize maintenance spending.
- Cost by vehicle, type, or period
- Labor vs parts breakdown
- Vendor cost comparison
- Budget vs actual tracking
- Cost per mile/hour analysis
Mobile maintenance management
Full maintenance management from any device. Create work orders, update status, track time, and add photos from the field.
- Create & update work orders
- Real-time status updates
- Time tracking & photos
- Parts lookup & inventory
- Offline mode with sync
Complete Maintenance Management Features
Everything you need for comprehensive fleet maintenance
Work order management
Create, assign, track, and close work orders efficiently.
Technician scheduling
Optimize tech productivity with smart scheduling.
Parts inventory
Track inventory, automate reordering, manage vendors.
Cost tracking
Monitor labor, parts, and vendor costs in detail.
PM scheduling
Automated preventive maintenance based on usage.
Service history
Complete maintenance history for every vehicle.
Mobile access
Full functionality from any device, anywhere.
Alerts & notifications
Real-time alerts for critical maintenance events.
Reports & analytics
Detailed reports with actionable insights.
Barcode scanning
Quick parts lookup and inventory management.
Integration ready
Connect with accounting, GPS, and fuel systems.
Warranty tracking
Track warranties and submit claims easily.
Success Stories from the Field
Construction Company Cuts Maintenance Costs by 45% with HVI
45%
Cost Reduction
Saved $480K annually30%
More Uptime
Faster repairs2 hrs
Saved Daily
On admin tasks"HVI transformed our maintenance operations. Work order management is seamless, technicians update everything from the field, and we always know our parts inventory. The cost savings have been incredible - we've reduced maintenance costs by 45% while improving uptime by 30%."
Transformation with HVI
"The mobile app changed everything. Technicians update work orders in real-time, add photos, and track time. No more paperwork or delays. Productivity is up 40%."
"Parts inventory management alone saves us $8,000 monthly. We never run out of critical parts, and automatic reordering prevents overstocking. It's brilliant."
"Cost analytics showed us exactly where money was being wasted. We identified high-cost vehicles, negotiated better vendor rates, and optimized PM schedules."
Maintenance Management FAQ
Create work orders in seconds with pre-filled vehicle info and common issues. Assign to technicians based on skills and availability. Track progress in real-time as techs update from mobile devices. Parts automatically reserved when WO created. Labor time tracked automatically. Complete digital workflow eliminates paperwork, reduces errors, and speeds repairs by 40%.
View real-time technician availability and current workload. Assign work based on certifications and skills. Balance workload across team members. Track productivity metrics and efficiency rates. Schedule preventive maintenance during slow periods. Mobile app shows each tech's daily schedule. Result: 30-40% productivity improvement and better work-life balance for technicians.
Track every part in real-time with min/max levels. Auto-reorder when stock hits minimum threshold. Compare vendor pricing and lead times. Reserve parts for scheduled work. Track parts usage by vehicle and technician. Barcode scanning for instant lookup. Eliminate emergency orders (30% markup) and reduce inventory carrying costs by 25%. Never delay repairs due to missing parts.
Comprehensive analytics including: cost per vehicle/mile/hour, maintenance trends, technician productivity, parts usage patterns, vendor performance, downtime analysis, PM compliance rates, repair frequency by component, budget vs actual spending, and ROI on preventive maintenance. Export detailed reports for management review. Identify cost-saving opportunities and optimize maintenance strategy.
Technicians access everything from mobile devices: view assigned work orders, update repair status, track time automatically, add photos of issues/repairs, lookup parts inventory, scan barcodes, view service history, and close work orders. Managers see real-time updates, approve work remotely, and reassign tasks. Works offline and syncs when connected. Eliminates trips to office and phone calls.
Every cost automatically captured: labor hours at configured rates, parts used with current pricing, vendor services, and indirect costs. Track by vehicle, location, department, or time period. Compare actual vs budget. Identify high-cost vehicles and components. Monitor cost per mile/hour trends. Generate reports for accounting integration. Complete cost visibility enables 20-45% reduction in maintenance spending.
Yes! API integrations available for: GPS/telematics (auto-update odometer/hours), fuel management systems, accounting software (QuickBooks, SAP), parts suppliers for pricing/availability, OEM diagnostic systems, and more. Import/export via Excel for any system. Webhooks for real-time data sync. Single source of truth for all maintenance data while connecting with your existing tools.
Most fleets are operational within 48 hours. Day 1: Import fleet list and create user accounts. Day 2: Configure PM schedules and import parts inventory. Training takes 1-2 hours via web conference. Mobile app training is 30 minutes. Full implementation with historical data import typically complete within 1-2 weeks. Dedicated support ensures smooth transition. Most customers see ROI within 60 days.
Transform Your Maintenance Operations
Join thousands of fleets using HVI to streamline maintenance, reduce costs by 45%, and increase uptime by 30%
14-day free trial • No credit card required • Full feature access