Complete Fuel Management

Track Every Drop of Fuel Across Your Entire Fleet

Comprehensive fuel log management with support for in-house fuel bunkers, tank trucks, and outstation filling. Monitor consumption, track costs, upload receipts, and identify high-usage vehicles to optimize fuel efficiency.

Fuel Bunker Mgmt
Receipt Upload
Cost Analytics
Multi-Source Filling
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Fuel Log Consumption management
How It Works

Log Fuel from Any Source in Seconds

Whether from your in-house bunker, fuel truck, or outstation - capture every fill-up with complete details

1
Select Vehicle

Choose vehicle from inventory, enter current meter reading

Vehicle Meter
2
Choose Source

Select filling source: Tank bunker, Fuel truck, or Outstation

Tank Truck Outstation
3
Enter Details

Log fuel type, quantity, cost, receiver name, and notes

Qty Cost Type
4
Upload & Submit

Attach receipt photo, fuel bowser image, and submit

Receipt Photo
In-House Fuel Bunkers

Manage Your Fuel Storage Tanks & Mobile Bowsers

Complete bunker management for fleets with on-site fuel storage. Track tank levels, refill history, consumption, and get alerts when tanks run low. Support for both stationary tanks and mobile fuel trucks.

Tank Management

Add tanks with ID, size, location, and site assignment

Mobile Fuel Trucks

Track fuel bowser trucks that deliver to vehicles in field

Refill History

Complete log of all tank refills with dates and quantities

Adjustment History

Track inventory adjustments, losses, and reconciliations

Manage Fuel Bunkers
Manage Your Fuel Storage Tanks & Mobile Bowsers
Fuel Analytics

Gain Deep Insights Into Fleet Fuel Consumption

Transform raw fuel data into actionable insights. Track consumption patterns, identify high-usage vehicles, monitor cost trends, and export comprehensive reports for analysis and audits.

Top Consumers

Identify vehicles with highest fuel consumption

Cost Analysis

Track total costs, average per liter, per vehicle metrics

Fuel Type Distribution

See breakdown by Diesel, Petrol, CNG, and other types

Excel Reports

Export Fuel Log, Consolidated Fuel, Bunker History

View Fuel Analytics
Gain Deep Insights Into Fleet Fuel Consumption
Complete Feature Set

Everything You Need for Fuel Management

From entry to analytics - comprehensive tools to control fuel costs

Multi-Source Filling

Support for Tank bunkers, mobile fuel Trucks, and Outstation (gas station) filling with source-specific tracking.

Receipt & Photo Upload

Attach fuel receipts and bowser photos to each entry for complete documentation and audit trails.

Fuel Type Tracking

Track different fuel types - Diesel, Petrol, CNG, LPG - with distribution analytics and cost comparison.

Meter Reading Capture

Record odometer or hour meter at each fill-up to calculate accurate fuel efficiency and consumption rates.

Low Tank Alerts

Get notified when bunker fuel levels drop below threshold to schedule timely refills.

Multi-Site Support

Manage fuel bunkers and logs across multiple locations with site-specific reporting and filters.

Start Tracking Fuel Today

Ready to Take Control of Your Fleet's Fuel Costs?

Join thousands of fleets who have reduced fuel waste and optimized consumption with HVI's comprehensive fuel management. Track every liter from bunker to vehicle.

No credit card required
14-day free trial
Unlimited fuel entries
Free onboarding support
Start Free Trial Download HVI App Book a Demo

15%

Avg Fuel Savings

5000+

Active Fleets

1M+

Fuel Entries

4.9 ★

User Rating
Frequently Asked Questions

Everything You Need to Know

HVI supports three filling sources: Tank (stationary fuel bunkers at your facilities), Truck (mobile fuel bowsers that deliver fuel to vehicles in the field), and Outstation (external gas stations). Each source type has specific tracking and reporting capabilities.
Yes! You can add unlimited fuel bunkers, each with its own Tank ID, size (in gallons or liters), location, and site assignment. Track fuel levels, refill history, and adjustments for each bunker independently, or view consolidated reports across all sites.
Yes, each fuel log entry supports two uploads: a Receipt image (for outstation purchases) and a Fuel Bowser image (to document the meter reading on the bowser). This creates a complete audit trail and helps prevent fuel theft or fraud.
The system supports multiple fuel types including Diesel, Petrol/Gasoline, CNG (Compressed Natural Gas), LPG, and others. You can track consumption and costs by fuel type, and view fuel type distribution analytics to understand your fleet's fuel mix.
You can export three fuel-related reports to Excel: Fuel Log (all individual fuel entries with vehicle, quantity, cost, source), Consolidated Fuel Report (summary by vehicle or period), and Fuel Bunker History (refill and adjustment records for your tanks). All reports support custom date ranges.
Recording the meter reading (odometer or hour meter) at each fill-up allows the system to calculate accurate fuel efficiency metrics like liters per 100km or gallons per hour. This helps identify vehicles with unusually high consumption that may need maintenance or investigation for fuel theft.