Track Every Fleet Expense & Analyze Costs
Monitor maintenance costs, fuel expenses, parts & labor, tire replacements, and purchase orders. Get detailed cost analysis to optimize your fleet budget and reduce operating expenses.
Track All Types of Fleet Expenses
Capture every cost across maintenance, fuel, parts, labor, tires, and purchases in one unified platform
Maintenance Costs
Track all work order costs including labor hours, parts used, and service charges from the Maintenance module
Work OrdersFuel Expenses
Record every fuel transaction with cost, quantity, odometer, and calculate fuel efficiency from Fuel Management
Fuel LogsParts & Purchases
Track parts inventory costs and all purchase orders from vendors through the Purchase Order module
Purchase OrdersTire Costs
Monitor tire inventory, replacements, rotations, and track tire expenses per vehicle from Tire Management
Tire TrackingTrack Every Maintenance Expense
Capture all costs from work orders including labor hours, parts used, and external service charges. Link expenses directly to vehicles for accurate cost-per-asset analysis.
Labor Costs
Track technician hours and labor rates
Parts Costs
Parts used from inventory with costs
Vendor Services
External repair and service charges
Linked to Vehicle
Every cost tied to specific asset
Monitor Every Fuel Transaction
Log fuel purchases with cost, quantity, odometer reading, and vendor. Track fuel efficiency per vehicle and identify high fuel consumption patterns.
Fuel Entries
Log cost, quantity, odometer, vendor
Fuel Efficiency
Calculate MPG per vehicle
Cost Trends
Track fuel price fluctuations
Consumption Analysis
Identify high fuel users
Track Parts & Purchase Costs
Manage purchase orders from request to delivery. Track parts costs, vendor pricing, and maintain inventory value for accurate expense reporting.
Create PO
Request parts from vendors
PO Approval
Approval workflow for purchases
Vendor Management
Track vendor pricing history
Parts Inventory
Track inventory value & costs
Detailed Cost Analysis & Reports
Generate comprehensive cost reports by vehicle, category, time period, or site. Export to Excel for further analysis and share with stakeholders.
Cost Per Vehicle
Total expenses per asset
Cost Per Mile/Hour
Operating cost analysis
Monthly Trends
Track costs over time
Excel Export
Download for analysis
Track Tire Expenses & Inventory
Monitor tire inventory, replacements, rotations, and repairs. Track tire costs per vehicle and optimize tire lifecycle for maximum value.
Tire Inventory
Track tire stock and costs
Replacements
Log tire changes with costs
Rotations
Track tire rotation schedules
Cost Per Vehicle
Tire expense analysis
Why Track Fleet Expenses with HVI?
Complete Visibility
See all expenses in one place - maintenance, fuel, parts, tires, and purchases.
Reduce Costs
Identify high-cost vehicles and areas to optimize your fleet budget.
Accurate Costing
Calculate true cost per mile, per hour, and per vehicle for billing and budgeting.
Easy Reporting
Export detailed Excel reports for accounting, management, and tax purposes.
Linked Data
Every expense linked to specific vehicle, work order, or purchase for audit trails.
Compare & Benchmark
Compare costs across vehicles, sites, and time periods to spot trends.
Ready to Control Your Fleet Costs?
Join thousands of fleets using HVI to track expenses, analyze costs, and optimize their maintenance budgets. See where every dollar goes.